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MSWireless

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MS Wireless targets over $500K annual savings with BCL Custom PDF Technology

  • Customer: Mobile Systems Wireless
  • Customer Application: Data Extraction & Comparison from PDF Forms
  • Developer: Chris Babiasz, Senior Software Engineer. Carl Matthias, IT Mgr.
  • BCL Product Used: easyPDF SDK with custom technology enhancements
  • Development Environment: Visual Basic.NET (VB.NET) and ASP.NET
  • Operating Systems used: Microsoft Windows Server 2003
  • Database Server: Microsoft SQL Server 2000, Microsoft SQL Server 2000
  • Deployment Type: Server Application Deployment

Overview of Company

Mobile Systems Wireless is a leading independent reseller for Cingular Wireless. Eleven years ago, Mobile Systems Wireless started out with a modest kiosk in the Plaza Camino Real Mall in Carlsbad California. It now has 54 stores in the West Coast and is one of the largest generators of new activations for Cingular Wireless.

Challenge (Business and Technology)

Mobile Systems Wireless used to manually extract sales order information from PDF files and match it to their own POS database for data consistency in verifying sales and paying sales commissions. The high volume of orders required 15-20 employees for this work. They were always 1-2 weeks behind, which delayed uncovering of inconsistencies in reported sales and increased instances of fraud in the field.

Mobile Systems Wireless wanted to automate this process, cut processing costs and time, and deter fraud. They needed specialized PDF technology to:

  • Analyze the PDF order form, identify fields and map those to database fields
  • Automatically and accurately extract data from PDF files and write to database
  • Automatically compare the data extracted from PDF files against their POS system data and flag any inconsistencies in specific orders

BCL Technologies' Solutions

Mobile Systems Wireless turned to the PDF experts at BCL Technologies to solve their specialized PDF technology needs. BCL responded with custom PDF technology:

  • PDF Forms Mapping Tool, to analyze a PDF form and identify its data fields. The Tool is flexible enough to create new mappings when PDF forms change.
  • PDF data extraction technology to accurately extract data from PDF forms, write it into the database, and run comparisons against the POS data.

Mobile System Wireless implemented the solution and saw immediate dramatic results. Its processing time dropped from 1-2 weeks to 1-2 days and the work force was reduced from 15-20 employees down to 4-5 employees. Annualized savings in employee costs alone exceeded $500K, not even counting the substantial savings from reduced fraud.

We chose BCL Technologies easyPDF SDK because:

  • Experts in PDF technology

    “We use easyPDF SDK technology for PDF conversion and it works very well. We knew BCL is a solid company. We have also looked at several competitors and tried to use their products, but we like easy PDF SDK the best. When we talked to BCL Technologies’ design engineering team, we knew they had the knowledge and confidence to solve our problems.” Chris Babiasz

  • Responsive & Creative Sales and Engineering Teams

    “The sales and design engineering teams have always been very responsive -- very enthusiastic to help us out and creative in coming up with solutions.” Chris Babiasz

    “This is the first time for us to develop a project of this magnitude. It is an ongoing process and BCL Technologies always came through with a working solution.” Carl Matthias

  • Ease of Use, Coding, and Development
    “This was a complicated custom project but it only took us 2 engineers to develop the application, given BCL tools and technology.” Carl Matthias
 

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Tax Works
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  • Customer: TaxWorks
  • Customer Application: ARKWORKS Document Storage & Management System (http://www.ark-works.com/)
  • Developer: Shaun Hess, Software Architect
  • BCL Product Used: easyPDF SDK
  • Development Environment: Visual Basic.NET (VB.NET) PDF creation using easyPDF SDK

Overview of Company and Application

TaxWorks has been a professional tax software industry leader for over 30 years, rated #1 since 1972 by leading publications, associations and customers. Taxworks is now marketing a new document management and archival system, ArkWorks. Its 6000 Beta versions have been sent out as of 1Q 2006, using BCL Technologies easyPDF SDK as its PDF creation and manipulation engine.

Challenge (Business and Technology)

ArkWorks selected PDF as the common document format for storing and sharing documents across various applications. ArkWorks needed the ability to:

  • Convert printable document type to PDF format
  • Catalog MS Office documents in PDF or native format
  • Scan and catalog paper documents
  • Add text notes and/or annotations to PDF documents
  • Email any documents

PDF Tool Selection

Shaun Hess:

“We evaluated many PDF tools and drivers, including Blackice, Cutepdf, Activepdf, etc. We even wrote our own. Except for BCL’s easyPDF SDK, all had limitations we couldn’t live with. Some only converted from MS Office and not very well. Others could not do annotation or text stamping on PDF documents. None were as easy to use and as easy to integrate.”

“We selected easyPDF SDK as our solution for many reasons.”

TaxWorks chose BCL Technologies easyPDF SDK for its:

  • Functionality

“If you can print it, you can convert it with easyPDF SDK. Prints from any application into PDF.”

“We can do Text Stamping and Annotation of PDF documents that we couldn’t with other SDKs.”

“PDF conversion is great!”

  • Ease of Use, Coding and Development

“It took very little amount of coding, 10-15 lines of code, to integrate easyPDF SDK into our application.”

“We haven’t had to change BCL code once!”

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Northrop Grumman

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  • Customer: Northrop Grumman
  • Customer Application: Automated PDF Conversion and Merging of Multi-language Word Files.
  • Developer: Bernard Fazzini
  • BCL Product Used: easyPDF SDK
  • Development Environment: C#.NET

Overview of Company and Application

Northrop Grumman Corporation is a global defense company in systems integration, defense electronics, information technology, advanced aircraft, shipbuilding, and space technology. The company has more than 125,000 employees and operates in 25 countries. Northrop has multi-language Word files that need to be converted to PDF and merged while retaining the exact look of the Word originals. They must be accessed from multiple sites under high-security IT operating conditions

Challenge (Business and Technology)

Northrop Grumman has document files in foreign languages and their English translations in WORD files. Northrop wanted merged PDF files to be created that would show each foreign language page and its English translation page next to each other in the merged PDF file. Theses PDF files also needed to:

  • Have all necessary fonts (foreign and English) embedded in the PDF file
  • Look exactly like the originals
  • Be accessible to a few hundred users from multiple locations
  • Run on servers without human intervention
  • For security purposes, run without people being logged into the applications. The PDF application needed to call the application as a service rather than requiring people to be constantly logged into the applications, something that the security requirements did not permit.
  • Comply with other very high security requirements

PDF Tool Selection

Bernard Fazzini:

“We evaluated Adobe, ActivePDF, JawsPDF and other PDF tools. We searched for two months, Googled every site, evaluated all the PDF conversion tools out there. Only BCL’s easyPDF SDK could meet all our requirements. We now have it deployed in 11 sites.”

Northrop Grumman chose BCL Technologies easyPDF SDK for its:

  • Functionality

“BCL’s easyPDF was the only tool that could run by itself without human intervention and without requiring people to be logged into the applications.”

“easyPDF produced PDF exactly like the original files with embedded fonts.”

“easyPDF merged documents keeping the desired pagination intact.”

  • Ease of Use, Coding and Development

“easyPDF is the easiest product to code against that we found.”

“easyPDF is very easy to program. We definitely like it.”

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Testimonials from Our Customers
  • We use easyPDF SDK technology for PDF conversion and it works very well. We knew BCL is a solid company. We have also looked at several competitors and tried to use their products, but we like easy PDF SDK the best. When we talked to BCL Technologies’ design engineering team, we knew they had the knowledge and confidence to solve our problems.” Read the case study
  • We evaluated many PDF tools and drivers. We even wrote our own. Except for BCL’s easyPDF SDK, all had limitations we couldn’t live with. Some only converted from MS Office and not very well. Others could not do annotation or text stamping on PDF documents. None were as easy to use and as easy to integrate.” Read the case study
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